EXHIBITOR INFORMATION

SITES
Exhibitors will be able to set-up after 10:30am on Thursday 23rd and Friday 24th October, 2008. All sites to be operational by 10.30am Saturday 25th October, 2008.

OPERATING HOURS
The gates will open to the general public at 10:30am to 5:30pm on Saturday 25th October, 2008 and Sunday 26th October, 2008 from 10.00am to 5.00pm.

SITE FEES

Inner Track Area  5mx5m	1st Site	$250.00
	2nd Site	$200.00
	3rd Site	$150.00
	4th & Subsequent Sites	$100.00 each
Betting Shelter Area  3mx3m	1st Site	$250.00
( Undercover )	2nd Site	$200.00
	3rd Site	$150.00
	4th & Subsequent Sites	$100.00 each
Other Outdoor Areas  5mx5m	Costs same as for Inner Track Area

EXHIBITOR PASSES
All exhibitors will be issues with 2 Exhibitor badges and 2 free passes per day. Additional passes are $5 each.

POWER
The fee for power on site is $70.00 per outlet. (GST Incl). 240v single phase power is available. Please indicate if you require power to your site. If more than 10amps is required, written application must be made to the Secretary with your application form. Drawing of more than 10amps without written application will mean withdrawal of supply.

Please note that power boards and extension leads must be supplied by the exhibitor if required. All 240 and 415 volt tool/equipment and electrical leads must be inspected and tagged by a qualified electrician within 3 months of the event. Tags should be dated and contain the qualified electrician’s registration number.

MARQUEE HIRE
The preferred supplier of Marquees and other hire equipment is:
Island Marquees
43 First Avenue,
Cape Woolamai,
Victoria, 3925.

Phone: ( 03 ) 5952 1791
Fax: ( 03 ) 5952 3620
Email: islandmarquees@waterfront.net.au
Website: www.islandmarquees.com.au

PUBLICITY
Go Country! is advertised and promoted extensively in various Local / Country weekly and monthly newspapers and magazines. Exhibitors are encouraged to support these features to maximise promotion of the event.

NEW RELEASE PRODUCTS
Exhibitors are invited to highlight any new products / ideas. The Board will endeavour to promote these products/ideas by featuring them in any press releases and editorial used when advertising and promoting this event.

CATERING
Catering will be as per current legislation regarding food handling and will be organised by Khan’s Management Group Pty Ltd. Full catering facilities will be available for the duration of the Field Days.

FOOD SAFETY AND PERMITS
All exhibitors selling food, beverages and providing food samples must include the following with their application form –
- a copy of the food safety program from your registered Council;
- completed “Notification of Intention to Sell Food” form ( attached );
- copy of your current “Food Act 1984 Victorian Food Registration Certificate”;

Note: Temporary Registrations are available from the Cardinia Shire if you do not have a current registration with a Victorian Council.
The Environmental Health Officers from the Cardinia shire Council will be in attendance during the event and will be ensuring that the above requirements have been adhered to. The food safety program must be present on-site during the event. The program must include information to cover off-site catering events (e.g., temporary food stalls ). Should you need to access further information in relation to approved Food Safety Program templates, contact the food safety program hotline on 1300 364 352 or Food Safety Victoria’s website at www.health.vic.gov.au/foodsafety . It is the responsibility of the exhibitor to comply with all food handling guidelines. The Environmental Health Officer reserves the right to stop sale of food items if an exhibitor is not meeting the health and hygiene requirements.

LIQUOR SALES
Exhibitors selling liquor must obtain a liquor license from Liquor Licensing Victoria. Application details can be found on their website at www.liquor.vic.gov.au . The applications should be lodged at least 30 days prior to  Go Country!. Sales of opened liquor in stubbies and cans is not permitted, unless specified by organisers. All staff serving liquor are required to have RSA ( “Responsible Serving of Alcohol” ) certificates on display.

UNLOADING
A drive on/off ramp is available on site.

CRANE
A crane ( up to 2 tonne capacity ) will be available free of charge.

LICENCES
Any person driving a tractor or vehicle at Go Country! must have a current Driver’s License. Any person operating a forklift or crane must have a current D.L.I. Operator’s License.

SECURITY
Security personnel from Total Management Protection Pty Ltd ( TMP ) will be on duty on from 6.00pm Thursday 23rd October, until 6.00pm Sunday 26th October, 2008. Limited security will be available, if required, from 6.00pm Sunday 26th October to Noon Monday 27th October, 2008.

PHOTOGRAPHY
A professional photographer will be available to photograph sites, equipment, etc.

RAFFLES
The conducting of raffles is prohibited.

EXHIBITOR PASSES
Exhibitors will be entitled to 2 free passes per site booking – additional passes will be available at $5.00 per day. Visitors claiming to be exhibitors, without passes, will not be admitted unless payment of the admission charge is made.

SPONSOR PASSES
Sponsors will be entitled to the number of free passes stated in the Sponsorship Package.

PROGRAM
Exhibitors may be listed in the official Program. Advertising details in simple form and logo should be forwarded with the Application Form by Friday 19th September 2008. Late entries and acceptance of content of advertisements will be at the discretion of the Secretary.

DISCLAIMER
It is a condition of being able to exhibit or participate at  Go Country!, its Board, its Executive Committee, sub-Committees, members, servants or agents are absolved from all liability howsoever arising from injury or damage howsoever caused ( whether fatal or otherwise ) arising out of exhibiting or participating at  Go Country! due to any negligent act, breach of duty, default and / or omission on the part of the incorporated association, its Board,  its Executive Committee, sub-Committees, members, servants or agents.